Office Services

PROGRAM DESCRIPTION: Office Services is responsible for the day-to-day operation of P-MIP. Responsibilities include maintaining and updating an inventory data base of office furniture and equipment, preparing and processing all travel arrangements; arranging training for staff; preparing and submitting timesheets to payroll; and updating and maintaining databases for personnel, travel, expenditures, documents and correspondence. It coordinates the repair and maintenance of the physical plant and the premises and oversees the custodial services for the project. It orders and distributes all office and janitorial supplies and coordinates the purchase of all capital equipment (i.e., program vehicles, copiers, etc). It oversees the transportation needs of the project and oversees the maintenance of all project vehicles. It also provides staff support for personnel actions and assures that implementation and adherence of the GRIC Employee Policies and Procedures Reference Guide occurs. It maintains a positive and effective working relationship with the Community Human Resources and Payroll departments. PROGRAM ACCOMPLISHMENTS: Accomplishments include: 1) maintaining internal databases with current travel; 2) organizing P-MIP file room and updating all project documents and correspondence; 3) re-organizing clerical staff and adding job responsibilities and duties; 4) working with Archive Database to ensure that all correspondence is entried and filed; 5) handling all program time and attendance matters; 6) maintaining internal databases with an inventory of office furniture and equipment; 7) maintaining a fleet of vehicles for the project; and 8) improving the facilities and maintaining their condition. FISCAL YEAR 2007 OBJECTIVES: Continue to improve and update established data bases Streamline office procedures Improve communication with Community departments and project employees Continue to provide all human resources services to employees and the project Streamline clerical services for the project Maintain all facilities Ensure project fleet vehicles are in top driving condition